COVID-19 DBS ID Verification Guidelines Update: Please click here to see the latest DBS guidance on ID Verification. Or visit the DBS website.


Statement of Fair Processing


By accessing and providing us with your personal details you are agreeing to the terms of our privacy policy as laid out in this Statement of Fair Processing. 

All personal information provided will be treated with the strictest of confidence and in accordance with the Data Protection Act 2018. 

Personal data will only be processed with the consent of the individual for the purpose of administering a Disclosure application. Any information provided will be securely held on a password-protected database, compliant with ISO27001, with access restricted to named individuals who require access as part of their normal duties. 

All information is submitted to and from the DBS via a secure government pathway. The information is encrypted whilst in transit. 

Information will not be shared with any other third parties outside of the Disclosure process, except where required by Law, without the express consent of the individual 

All information held following a Disclosure application will be securely destroyed when no longer required. 

In line with Section 7 of the Act you will be provided with a copy of any information we hold on you, on request.

Any organisation using are required to sign a contract and by doing so they agree to: 

• Abide by the DBS Code of Practice

• Abide by the Data Protection Act 2018

• Have in place a policy for the recruitment of ex-offenders

• Have a policy in place for the secure storage, retention, handling, use and disposal of disclosures and disclosure information

Please note that the folowing ONLY applies to standard and enhanced applications for Disclosure and Barring Service (DBS) Checks and only in cases where an applicant cannot provide sufficent documentation to evidence their identity under route one criteria. 

DBS identity checking guidelines

This DOES NOT apply to Disclosure Scotland Basic (unspent convictions) checks for example those applicants who require basic checks in order to meet BPSS (Baseline Personnel Security Standard) requirements 

External ID Checks - Terms & Conditions for End Users


When establishing the true identity of an applicant an external ID verification check may be used as an alternative to Route 1/1a. This will require us to provide an applicant’s details (as presented on the application form) to our chosen supplier Experian, who will compare the data obtained from the applicant against a range of independent, external data sources. Please note that there is a surcharge to process Route 2 ID validation.

Please take a moment to read the Experian Terms and Conditions with regards to the core terms concerning the nature and use of the services, confidentiality, data protection, compliance and audit.